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Parks and Recreation Commission Minutes 02/02/2017
Old Lyme Parks and Recreation Commission
Meeting Minutes
Thursday, February 2, 2017


Present:  Don Bugbee (Director), Bob Dunn (Chairman), Mary Ellen Garbarino, Tim Gavin, Nigel Logan
Absent: John Flower (Vice-Chairman), Missy Garvin, Glynn McAraw
Guests:  

1.  CALL TO ORDER
Bob Dunn called the meeting to order at 7:02 PM.

2.  APPROVAL OF MINUTES – January 5, 2017
Nigel Logan moved to accept the minutes of Regular Meeting January 5, 2017 and Mary Ellen Garbarino seconded the motion.  SO VOTED.

3.  DIRECTOR’S REPORT – Don Bugbee
Don Bugbee reported that all programs are status quo.

PROGRAMS
Youth Basketball Season will run from January 14-March 4.  
Adult Basketball is ongoing Wednesday evenings at the high school and Sunday morning sessions 10:00 AM to noon are also held at the high school.  
Yoga sessions will run through May 24.  
Fit for Moms is starting a new session on January 10 which will run through March 9, Tuesday and Thursday evenings at Center School gym.  A spring session is anticipated.

Summer work applications are out, requests have already come back for summer employment and summer programs are being planned.


4.  OLD BUSINESS
a. Boathouse
Bob Dunn reported on the project - stating that it is still underway.  The Commission members are very concerned that there is very little money left for the bathhouse portion of this project.  There was a discussion.

b. Proposed Boathouse Lease Agreement with District 18
Bob Dunn reported that he had not heard back from Bonnie Reemsnyder on the Lease Agreement, and he assumes that it is still being reviewed by Regional District 18.


5.  NEW BUSINESS
a. Cross Lane Playground update, funding, location, etc.
There was no update on this project.  Don Bugbee stated that he will go before the Board of Finance on February 14 regarding the Parks and Recreation Budget request for the upcoming fiscal year.  Money for the Playground Project is part of the proposed budget request.

b. Policy for Hains Park
Don Bugbee presented his draft of the Policy for Scheduling and Usage of the Boathouse and Hains Park to the members.  It was reviewed and changes and additions were suggested.  Mary Ellen Garbarino questioned why smoking would not be allowed in the boathouse and bathhouse but the entire park was not included in this.  Don stated that presently there is not a smoking ban on Town property, and in the past he had brought this to the attention of the Safety Committee.  There was a discussion.  Tim Gavin moved that the Parks and Recreation Commission recommend to the Safety Committee that a No Smoking Policy be placed on all Town property – similar to, and in the spirit of, the rules that apply on Regional School District 18 property.  Nigel Logan seconded the motion.  SO VOTED.  Don will bring this to the Safety Committee and explain the rationality of the recommendation.

Members will continue to review the policy draft and email Don with their suggestions. The Commission thanked Don for doing such a fine job on drafting this policy.

c. Other New Business
Don Bugbee reported on a phone call and email from Paul Gianquinto of the BHPIC.  
The email read from Paul Gianquinto: “Gentlemen, Right now, the BHPIC has a Toilet Building Subcommittee that is supposed to report back with a proposal (plans and an estimate) for renovations of the Toilet building.  We’ve carried this on our agenda for several months, but never gotten a report or recommendation from the Subcommittee.  Based on comments from the Selectmen, it sounds like the P&R Commission wants to handle the Toilet Building renovation itself, which is fine, but I’d like to have someone show up at the next BHPIC meeting and say that, so we can make and approve a motion to dissolve the Subcommittee and remove that work for the scope of the BHPIC’s responsibilities.  Please let me know what you would like to do.”

There was a discussion and the Commission members unanimously agreed that the subcommittee should remain as is under the BHPIC.  Bob Dunn and John Flower will give a report to the BHPIC at their next meeting.  Don Bugbee will respond to Paul Gianquinto tomorrow.


6. PUBLIC COMMENT – None


7.  ADJOURNMENT
Tim Gavin moved and Nigel Logan seconded to adjourn the meeting at 8:07 PM.  SO VOTED.  

The next meeting of this Commission will be on March 2, at 7:00 PM.

Respectfully submitted,


Mary Ellen Garbarino
Secretary


 
 
52 Lyme St, Old Lyme, CT 06371  (860) 434-1605

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