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Parks and Recreation Commission Minutes 01/05/2017

Old Lyme Parks and Recreation Commission
Meeting Minutes
Thursday, January 5, 2017

Present:  Don Bugbee (Director), John Flower (Vice-Chairman), Mary Ellen Garbarino, Missy Garvin, Glynn McAraw, Nigel Logan
Absent: Bob Dunn, Tim Gavin

Vice-Chairman John Flower called the meeting to order at 7:00 PM.

2.  APPROVAL OF MINUTES – December 1, 2016
Glynn McAraw moved to accept the minutes of Regular Meeting December 1, 2016 and Missy Garvin seconded the motion.  SO VOTED.

3.  DIRECTOR’S REPORT – Don Bugbee

Youth Basketball Season will run from January 14-March 4.  
Adult Basketball is ongoing Wednesday evenings at the high school and Sunday morning sessions 10:00 AM to noon are also held at the high school.  
Yoga sessions will run through May 24.  
Fit for Moms is starting a new session on January 10 which will run through March 9, Tuesday and Thursday evenings at Center School gym.  A spring session is anticipated.

Summer work applications are out, and requests have already come back for summer employment.

a. Boathouse / Bathroom Update
There has not been a meeting of the Boathouse Committee in a while.  John Flower reported that the boathouse is approximately 90% complete, with delivery of the new boat racks to happen soon.  The boats and gear have been moved inside.

John Flower reported that he is still working with one builder for a cost estimate on the bathroom project.  John is unsure if this project will need to go out to bid and he will look into this.  First Selectwoman Reemsnyder is going to the Board of Finance to inquire if this has to go out to bid and about asking for additional funds from the Town.  There will be no money left in the Boathouse Project budget to fund the new bathrooms as the Commission was told there would be.  Parks and Rec Commission members expressed their opposition about going to the Town for more funds as the bathroom was included in the original amount approved by the Town.  

b. Proposed Boathouse Lease Agreement with District 18
In early November, Don Bugbee, Nigel Logan and Bob Dunn had met with First Selectwoman Reemsnyder to review the Lease Agreement.  It is still in the hands of District 18 and their attorney.  Parks and Rec will receive a copy of the amended Lease Agreement when it is received back from District 18.

a. Cross Lane Playground update, funding, location, etc.
Missy Garvin reported that the Cross Lane Playground is on the next Selectmen’s Meeting Agenda.  A Zoning Compliance Permit has been issued by the Town with Keith Rosenfeld’s (Zoning Enforcement Officer) suggestion that a site engineer be hired.  There was a discussion about hiring an engineer and if this would be the responsibility of Parks and Rec.  John Flower will inquire with the Town Facilities Manager about this.  

b. Policy for Hains Park
Don Bugbee stated that he is still in the process of finishing his draft of this policy.  Once he is done, he will send it out to members for their review and comments.  

c. Other New Business
1. Sponsorship of LYSB movie screening on February 23 “The Mask You Live In”
Missy Garvin spoke to the Commission asking if they would like to be a sponsor to the movie screening of “The Mask You Live In” to take place on February 23.  The Mask You Live In follows boys and young men as they struggle to stay true to themselves while negotiating America’s narrow definition of masculinity. Research shows that compared to girls, boys in the U.S. are more likely to be diagnosed with a behavior disorder, prescribed stimulant medications, fail out of school, binge drink, commit a violent crime, and/or take their own lives.”  The Commission Members were all in favor of being a sponsor.  Missy Garvin will provide more information on this when she has it.  

2. Election of Officers
Nominations were accepted for Bob Dunn as Chairman and John Flower as Vice-Chairman for the Parks and Recreation Commission 2017.  Nigel Logan moved to accept the nominations for Bob Dunn as Chairman and John Flower as Vice-Chairman for 2017.  Mary Ellen Garbarino seconded the motion.  All commission members voted in favor.  


Nigel Logan moved and Mary Ellen Garbarino seconded to adjourn the meeting at 7:57 PM.  SO VOTED.  

The next meeting of this Commission will be on February 2, at 7:00 PM.

Respectfully submitted,

Mary Ellen Garbarino

52 Lyme St, Old Lyme, CT 06371  (860) 434-1605

Town Hall Hours  Monday - Friday: 9:00 AM - 4:00 PM